Every once in a while it dawns on any person that he/she had it enough with Adobe Acrobat. A person starts looking for alternatives, and preferably free. We’ve prepared a shortlist of free and versatile PDF editor apps, with brief reviews of features, pricing, pros and cons. Here are our five PDF editors suggestions.
A popular PDF editor which comes across everywhere online – thumbs up for massive marketing campaigns. Its interface is quite intuitive, all the necessary features are easy to access and do. On the other hand, there is no ability to de-skew documents or it is well hidden from users, and time to time, PDFelement slows down considerably when turning multiple pages in a big book. However, ups outweigh the downs – check the features below.
- Create PDFs from other file formats. Microsoft Office files, images or HTML, combine and edit, compose PDF forms with interactive controls.
- Merge and edit PDFs. Add background color, watermark, pictures, crop and resize pages, type the text, add headers and footers.
- Annotate. Tools include sticky notes, comments, stamps, even personalized drawing tools.
- Convert to a variety of formats. Transfer a PDF file to Word, Exel, PPT, Image, Text, HTML, HWP, and RTF. PDFelement converts to ePub as well, which not all PDF editors do.
- OCR. Recognize scanned PDFs and images into a text to edit, more than 25 languages supported.
- Digital and handwritten signatures.
- Merge and split. Insert pages from another PDF, images or text, combine 2 or more files. Extract pages and split documents into separate files by bookmarks or page number.
- Protect documents by passwords. One can choose to require a password to open the document or for certain parts of it only.
- Extract data. Use PDFelement to collect data from PDF forms and save it in a CSV file.
Compatible with: Windows and Mac. There are apps for iOS and Android, though the functionality is not as wide. You can read, manage, annotate PDFs and, to a limit, edit it: change the layout, font size, and do some other minor amendments.
Pricing. If the demo-version with watermarks doesn’t suit you, you have to pay $89.95 to use PDFelement on one PC. The more PCs you connect, the cheaper it gets: $169 for 2-10; $890 for 11-20. The license for MacOS costs more: $100/1 Mac, $188/2-10 Macs, $990/11-20 Macs. Mobile apps are free.
- All features are available in the free version
- Free version updates are as regular as with a paid one
- cheaper than Adobe Acrobat and offers the same possibilities
- Discounts for teachers and students
- Until purchasing, it puts a watermark on all of the created, edited or converted documents
- Only five pages of documents to edit in free version
- Sometimes, issues with page size and text layout in the converted files
Minimalist in free version functionality, though the full set of features is available in advanced versions. It’s pleasant to work with PDF-Architect. Side-by-side view seems to be a pretty handy feature, yet it doesn’t always work properly – the corresponding button just does not activate it without any visible reasons. To unlock text editing/typing, PDF conversion, splitting, grid/rulers, etc., one has to purchase Standard edition at least. Same for signatures, passwords, notes and comments – upgrade to Pro version. So to call this app a free PDF editor would be an exaggeration.
Features (free demo version):
- View PDFs, ePub, .cbr/.cbz (comic book formats). Open files on PC or access from the cloud, as PDF-Architect connects to popular cloud services. Send documents over to Evernote to read them later and open on other devices. Using Side-By-Side View, work with two documents on one screen.
- Create PDFs from a scanner, any file, URL or from the clipboard. The app converts Word, Excel, PowerPoint and other formats to PDF-documents, it can even produce a PDF from Print menu of an app.
- Edit PDFs. Though limited in free version, one can only edit (move/delete/reorder) the entire pages. Editing text, font, color, size etc., is available in Standard, Pro or PRO+OCR editions.
- E-Sign. Send documents to sign and track their status, save templates for future use.
Сompatible with: Windows only, but it has an online version too.
Pricing. 49€ for Standard, 69€ Professional, 89€ Pro + OCR billed annually.
- Customizable (choose the edition with desired functionality)
- Powerful reviewing, editing, and protection modules
- Free version has too few scarce features
- No drag-and-drop option
- No conversion to ePub
A professional editor by Foxit, powered by ConnectedPDF – a technology for cloud services. In PhantomPDF, you can manipulate documents, even add multimedia, that’s a rare feature. A decent spellchecker is also not that common for free PDF editor apps. Drag and drop within a document, as well as from one document to another. Video guides help a lot too. There’s also a feature to add/remove a watermark to docs. A great editor.
- Provide and revoke access to documents. Add, delete, edit passwords, encrypt documents with 128-bit AES/256-bit AES/128-bit ARC-FOUR algorithms, remove metadata.
- Track the activity of readers. It is one of the few PDF editing apps that allows to monitor document use and obtain business intelligence data. It means: see who accessed a file, what pages were opened, what actions taken. Plus, one can also notify readers about content updates.
- Edit documents. Redact the text and layout, edit the entire pages (delete, add, crop, swap, rotate, flatten).
- Change document appearance. Add and remove watermarks, stamps, headers, footers, etc.; change the background color, text color, font, and size.
- Add images, text, audio, and video. The ability to add multimedia really makes a difference, though not everybody might need it. Surely, PhantomPDF also opens files with multimedia inside.
- Merge and split PDFs.
- Convert PDF. Create a portable document format (pdf) from other file types, scanned documents, web pages, convert back – PDF to any of Microsoft Office formats, images, HTML, .rtf or .txt.
- Accessible for blind and visually impaired people. It is compatible with Job Access With Speech technology allowing to read the screen with a text-to-speech output.
Сompatible with: Windows and Mac.
Pricing. A perpetual plan costs $139.00 – also available as monthly subscription for $7.50 (Standard). Business edition offers higher security, file compression options, and other advantages. Also, you get a volume discount purchasing 5 or more licenses.
- Business intelligence data, tracking of edit history
- High-level security and sharing options
- Integration of multimedia files
- 41 languages support, video tutorials
- 14-days trial with limited functionality
- Issues with OCR - after downloading a separate ORC module, PhantomPDF performance may drop, especially with big files
- No conversion to ePub
An online service with basic PDF editing functionality and a desktop app. Sejda is obviously different from Adobe Acrobat and other popular PDF editors similar to it, which might be somewhat startling at the beginning. Sejda does not allow you to scan documents or create docs from other files. Though, if all you need is to make some slight amendments to a PDF file, it is simple and works stably.
- Split and merge. Split PDF files by text occurrences, bookmarks or size, add an auto-generated table of contents, specify a cover page, add a file name to header or footer of each page.
- Combine, extract, and reorder pages. When combining files, sort them alphabetically, or reorder by dragging and dropping. Extract and duplicate pages by numbers, insert anywhere.
- Convert and compress. Make a PDF from Microsoft Office formats, images and vice versa.
- Protect. Add watermarks, add/remove passwords, set restrictions and permission levels.
- Edit. Add whiteouts, images, header, footer, bates numbering, edit text, crop,/rotate/resize pages.
Compatible with: Mac, Windows, and Linux. It also has a portable version, iOS and Android apps with limited functionality.
Pricing. Sejda offers three possibilities: a) Web Week Pass at $5 – unlimited number of documents; b) Web Monthly at $7.50; c) desktop app and Web Annual for $63. Free demo is available at no cost but only if one does up to 3 tasks per day, for documents under 50 Mb/200 pages, for images under 5 Mb.
- Online service, no installation
- User-friendly design and workflow, easy to get started
- Frequent updates
- Not many features compared to other PDF editing apps
- An unusual work process, first decide what action you need, then open a file (might be confusing)
Another smart online document editor, that also has a desktop version to install. OCR performance is really great, the accuracy in layout and text recognition is excellent. Nitro’s desktop app worked a bit more slowly than other PDF editors, even when files were not that big. It is easy to digitally sign a document, send it to other people and track what is happening to it further on.
- Create and combine PDFs. Nitro Pro supports over 300 output file formats for output files.
- Review and collaborate. Highlight and markup files, add comments and annotate, track feedback (comments are attributed to authors).
- Convert. In and out of Microsoft Word, Excel, and PowerPoint, transform emails into PDFs. Nitro Pro keeps original data, formatting, layout.
- Edit text and pages. Add, modify and delete text/images in one or multiple windows. Manage pages: insert, rotate or extract, copy/paste text into Word or Office files.
- OCR to make searchable and editable docs. Nitro Pro editor is great in straightening the text skewed during scanning, automatically rotating pages to standard angles, reducing resolutions to lower the size of output PDF file.
- Sign and protect. Request and apply digital signatures on documents, set passwords and user permissions to prevent unauthorized editing, copying, and printing.
- CAD, or computer-aided design. It is not a must but some users may appreciate the ability to export from AutoCAD, Revit, Microstation to PDF.
Compatible with: Windows only (as a desktop app). Nitro Cloud is available for Mac and other devices.
- A variety of eSigning tools
- Familiar Microsoft Office-style interface
- High-level security, 256-bit encryption
- Drag-and-drop images/text between windows
- Users have to remember to check for updates manually
- Personal settings tend to crash a file
- Occasionally, issues with file sizes
- No conversion to ePub, no mobile optimization
Often called a Swiss Army knife for PDF files. A friendly interface is combined with sophisticated features. Many users claim it to be the perfect PDF editor for business-style reports and forms. It converts both ways (from and to) quickly and precisely, and lets you edit a document in the process.
- Conversion. Convert whole documents, certain pages, paragraphs or even single lines. You can convert to Word, Excel, PowerPoint, any kind of an image, to Open Office formats, and even to AutoCAD.
- Automate conversion. With Batch Conversion, users can queue up PDF files and even directories.
- Signature. Add digital signatures to documents – type an electronic signature, draw it or upload an image. Cryptographic signature validation to verify signatures.
- Create PDF forms. Able2Extract provides excellent control over form fields placement.
- Password protection. Secure documents with 256-bit passwords, access levels with different passwords for users to view/copy/print/modify only.
- OCR to recognize scans. Able2Extract can correct grainy, broken texts.
- Create and edit. 300+ file formats to create a PDF from, edit text and images, resize pages.
- Merge / split PDFs. Also inserting additional pages or exporting a single page is possible.
Сompatible with: Windows, macOS, Linux (Ubuntu, Fedora).
Pricing. Able2Extract Professional full license for a single user costs $150 as one-time payment. 30-day subscription costs $35. It is possible to get a quantity discount but you have to contact a sales manager and negotiate. There is a free fully functional 30-day trial for Windows.
- A friendly, easy-to-use interface
- Good OCR in free version, which is rare for most PDF editors
- Export to Excel, accurate conversion to MS Office formats
- Great technical support - proactively monitoring feedback online
- Rare updates, and not many new features
- Layouts and fonts sometimes get distorted, texts from different columns can get mixed or merged
- Failed to recognize headers several times
Hope, this brief review could help you choose the right PDF-editor depending on requirements and a budget.
P.S. Few more decent PDF editors to mention
- PDFsam. A free and reliable PDF editor which can merge and extract different pages, rotate and even mix PDF files. Runs on Mac, Linux or Windows and requires no installation. Basic is free, Standard is $59, Pro is $99, Pro+OCR costs $129, Visual is $29 with free 14-day trial.
- SodaPDF. A portable PDF software product offering both an online and a desktop version. This PDF app allows to use more than 300 formats to create files. SodaPDF Home edition costs €99, SodaPDF Premium is €42.
- Inkscape. A multi-featured graphics editor which uses Scalable Vector Graphics – SVG, a format for professionals in engineering, animation, graphic design. Object creation functionality is another great tool, including pencil, calligraphy, shapes, drawing and text tools. Inkscape PDF editor is absolutely free.
- PDF-Xchange Editor. It comes with a wide array of features to create, edit and merge PDF files, editing tools to highlight, choose and strike out texts. It also has few commenting and stamps options for monitoring of edits. It’s a great Adobe Reader alternative because it offers more features at a lower cost, but it puts a watermark on all files.
- PDFescape. As online (for Internet Explorer, Opera, Safari, Chrome, and Firefox) and a desktop version. Unfortunately, there’s a PDF size limit – only 10 MB, and free online version doesn’t allow to edit texts in existing documents. PDFescape Online is free (users can edit and create PDF files, fill forms and share docs), Premium costs $3/month and Ultimate is $6/month.